Cleveland Baptist Audio Video Ministry

Landing page for the AV documentation set. Orientation for current and future AV leaders, advanced operators, and volunteers: how to find the right room, the right discipline, and the right level of detail.

Overview

Cleveland Baptist Church’s AV documentation is meant to help three groups:

  1. Current and future AV leaders who need enough detail to maintain, troubleshoot, and improve the ministry’s systems
  2. Leaders and advanced operators who need to understand how each room’s systems are designed and connected
  3. Volunteers who need clear, practical instructions for the specific position they are serving

This document is the landing page for the documentation set. Use it to find the right room, the right discipline, and the right level of detail. The documentation set is not only a volunteer training library; it is also intended to be an operational reference that a future AV director or ministry successor can use to understand how the systems fit together.

How to use these docs

  • If you are serving in a room and need to know what to do, start with that room’s Volunteer Role Guide
  • If you are troubleshooting, training others, planning changes, or trying to understand the full setup, start with that room’s Room Overview
  • If you are taking over responsibility for the ministry’s systems, start with the shared Cross-Room References and then work room by room through the Room Overviews
  • If you think in terms of Audio, Livestream, Projection, or Lighting, use the discipline index below to find the correct room documents

Documentation structure

  • AV Ministry.md - landing document and ministry-wide orientation
  • shared/ - shared references, operational references, templates, and change tracking
  • {Room}/ - each room’s overview, volunteer role guides, and supporting images or screenshots

Room-specific guides are the authoritative documents. If repeated patterns emerge across multiple rooms, they can be summarized in a shared cross-room reference, but they do not replace the room guides.

Rooms

Room Systems documented here Planned room docs
Auditorium Audio, Livestream, Projection, Lighting Room Overview; FOH Audio Volunteer Role Guide; Livestream Audio Volunteer Role Guide; Lighting Volunteer Role Guide; Projection Volunteer Role Guide; Livestream Video Volunteer Role Guide
Gym Audio, Livestream Room Overview; role guides for Gym operators
Fellowship Hall Audio, Livestream, Projection, Lighting Room Overview; role guides for FOH Audio, Livestream, Projection, Lighting
Thompson Chapel Audio, Livestream, Projection Room Overview; role guides for FOH Audio, Livestream, Projection
HBI Room Audio Room Overview; role guides for FOH Audio

Find your area by discipline

Audio

  • Auditorium: FOH and livestream/broadcast-related audio responsibilities
  • Gym
  • Fellowship Hall: FOH and livestream/broadcast-related audio responsibilities
  • Thompson Chapel: FOH and livestream/broadcast-related audio responsibilities
  • HBI Room: FOH

Livestream

  • Auditorium
  • Gym
  • Fellowship Hall
  • Thompson Chapel

Projection

  • Auditorium
  • Fellowship Hall
  • Thompson Chapel

Lighting

  • Auditorium
  • Fellowship Hall

Current documentation priorities

  1. Use the Auditorium as the pilot room
  2. Write the Room Overview first
  3. Derive the room’s Volunteer Role Guides from that overview
  4. Use inline Markdown signal-flow diagrams, then add annotated photos/screenshots where identification matters

Shared references

  • CONTEXT.md - glossary and canonical documentation language
  • shared/Bitfocus Companion Cross-Room Reference.md - campus-wide Companion architecture, page layout, dependencies, and successor-facing operational notes
  • shared/templates/Room Overview Template.md - template for technical room documentation
  • shared/templates/Volunteer Role Guide Template.md - template for volunteer-facing guides
  • shared/Documentation Change Log.md - track documentation updates that affect training and operations